UK Strength and Conditioning Association (UKSCA) is the leading professional body for strength and conditioning coaches in the UK. UKSCA will look after your personal data and information and treat your privacy seriously.
UK Strength and Conditioning Association (UKSCA)
UKSCA is a membership organisation for strength and conditioning coaches and trainers. With the support of UK Sport, the Association was launched in May 2004, with an inaugural AGM and since has grown to represent over 2600 members, of which 800 are Accredited. The Association has the following aims:
- To establish and maintain high professional standards for UK strength and conditioning practitioners and facilities
- The promotion and dissemination of good practice, knowledge and research in strength and conditioning
- To facilitate communication among UKSCA members
- To represent the interests of the membership of the UKSCA
- Through our members, ensure that world class coaching in strength and conditioning is available to athletes at all levels in the UK.
Why we process your personal data
As part of UKSCA membership we must be able to identify you as one of our members. In order to become a member of the UKSCA, you must first join as an Associate or UKSCA-IQ member via our online application where we ask for data that is relevant to us. If you wish to become an Accredited member of the UKSCA, through proving your competence as a coach against the agreed standards, then you will also be required to provide further information that is relevant to us. Under the new data protection law, we can use and process personal information if we have an appropriate and lawful reason to do so. The law states that we must have one or more of the lawful reasons listed here:
- If a contract is in place
- If it is a legal obligation to do so to comply with the law
- If we have been given clear, concise consent to process your data
- If it is in our legitimate interests to do so
Our online application form only collects the minimum data required to fulfil the member contract or the legitimate interests of the UKSCA.
By way of summary, we collect and manage personal data for:
Associate, UKSCA-IQ and Accredited members – to manage your membership and to communicate:
- information about and assistance with our member benefits, including our quarterly journal (hard copy, posted), our monthly newsletter (sent via email) and content provided to you as a member through our online UKSCA-IQ portal
- the opportunity to attend our annual conference and professional development courses
- if Accredited, to manage your entry on our Find a Coach online register of Accredited members.
Lapsed members – to:
- Keep you informed about UKSCA membership (if eligible)
- Offer you the opportunity to attend our annual conference and periodic professional development events and courses
All of which enables UKSCA, a not-for-profit professional body to achieve our stated aims.
How we collect personal data and what we collect
UKSCA collects your personal data from:
- Our online application to join UKSCA
- Subsequent orders you may place for products and services via our website such as places on workshops or events.
We do not store any financial information ie debit or credit card numbers, as these are held by our payment processing companies, Barclaycard Merchant Services and Braintree.
The type of data we may collect is listed below:
Name, contact, order details
Your name, preferred correspondence address, contact details (phone number and email address) plus any alternative addresses you may use when placing an order such as invoice address or alternative delivery address.
All correspondence is recorded between UKSCA and you. Accreditation status Attendance at assessment days, assessment results and your CPD logs.
Any history changes to data are recorded.
Find a Coach survey data
Details of your places of work that you wish to make public on our website, as collected from you in your completion of this on-line annual survey
We can see some data automatically like your:
- IP address and what device and network you are using. This data comes from google analytics (please see their data privacy and security page)
- Email open clicks and click through rates on links on our emails which we use to improve our communications.
Who we share your information with
We do not share or sell your contact details with third parties for marketing purposes. We only share your information with third parties that are required to fulfil your membership contract with us, or help to deliver and products and services you have ordered from us.
These third parties currently include Barclays Merchant Services and Braintree who process your payment information for orders, Sendgrid for email delivery, SoGo Survey who we use to survey members from time to time, the annual conference hotel if you have booked an accommodation package, Human Kinetics if you have ordered a book via our website, Kilroy JHS Ltd and Responsible Mailing, with whom we have data processing contracts to fulfil orders, send your membership packs and other member communication.
The data that we share with these third parties is limited to the minimum required to fulfil the tasks we contract to them.
How long we keep your personal information
We will keep your personal information for as long as you are a member of UKSCA. If you wish to cancel your membership for any reason we may keep your data:
For Associate and UKSCA-IQ members, for up to 3 years for one of these reasons:
- To ask you if you would like to re-join UKSCA
- To continue to send you our monthly email newsletter, from which you can opt-out at any time
- To identify you if you have any questions or comments in the future such as requesting receipts for purchases or proof of attendance at an event
- If you request to see what data we hold on you
- To comply with legal obligations such as HMRC rules which could require us to keep financial records for up to 6 years.
Additionally, for Accredited members for up to 4 years for this reason:
- To enable you to re-join as an Accredited member through our CPD process.
How to get a copy of your personal information
You can have access to all information that we hold by requesting this in writing. Please either email us on firstname.lastname@example.org or post a letter to this address: UKSCA, 1 Woodville Terrace, Lytham, FY8 5QB
What do I do if my information is incorrect?
You can amend the information we hold at any time, but we may ask for proof of identity to ensure that we are communicating with you. You can also amend your personal details on our website by logging in and accessing your account.
If you request details of your data that we hold and wish for your data to be changed at the same time, you will receive the new and old information in our response.
What do you do if you wish us to stop using your personal information?
You have the right within GDPR to object to us using your personal information and you can ask us to delete, remove or stop using it as long as there is no other legal reason for us to keep it.
There may be a legitimate reason or legal obligation as to why we cannot remove or delete some of your personal information as we may need to keep it for you to remain a member of UKSCA but if this arises, it will be fully explained within our communications with you.